From left to right: Brigid Hynes-Cherin, Peter Hynes, Arleen Hynes, and Timothy John Hynes
Week two: 8/25/2026
“The nature of the gap between original and surrogate may change as technology improves, but it can never be entirely closed. In fact, the strengths of digital surrogates lie in their differences: their versatility, their independence from time and place, their potential for creative
interaction.” — Emma Stanford in “A Field Guide to Digital Surrogates”
Any museum professional, archivist, or librarian will be able to recognize the significance of digitization, or “digital surrogates,” to the field today. Immense resources, labor, and time have already been dedicated to the digitization of all manner of documents and it’s unlikely that demand for such projects will stop soon. From an accessibility and preservation standpoint, the benefit to a digitized archive is readily apparent. Information held on physical documents can now be preserved where it otherwise might have been at risk of damage or degradation. People from across the globe can now view documents and artifacts held at archives, libraries, and museums, so long as they have access to the internet. There are so many more benefits to well-done digitization projects, like the potential to easily transcribe and translate digitized documents with OCR.

Of course, it is worth interrogating any technology or methodology used by archivists and art historians, particularly when so many resources are directed their way (at times, at the risk of other kinds of projects). In “A Field Guide to Digital Surrogates: Evaluating and Contextualizing a Rapidly Changing Resource,” scholar Emma Stanford outlines the long history of “surrogates” (or, images of art objects) as an essential resource to art historians, while also making a close evaluation of all the complications and pitfalls that this populate this practice in the digital age. Institutional structures, and failings, account for many of these—for example, it is impossible for most institutions to digitize all of their archives, leaving the decision of which objects and documents should be digitized as a curatorial one, and therefore impacted by many of the same factors that continuously shape curatorial decisions. In the case of the Bodleian Libraries at the University of Oxford, this meant that more manuscripts were digitized according to what interested big donors. Even on a smaller scale, editing through omission is one huge way that digitization can distort documents. Stanford points out a number of examples: long manuscripts which only have a few “important” pages digitized, how digitized images often crop the objects and documents they capture, or the inability of photography to capture the tactility of objects and papers.
In reality, so many of the issues that plague digitization efforts have to do with funding and labor, even though Stanford does not always acknowledge this outright. What archives and museums can actually afford to have a lengthy and costly digitization project depends largely on which institutions have funding, which is largely dependent on complex socio-economic factors. There is also the question of usability and access once the archives are actually digitized. As lengthy a process that scanning and archiving digitized documents can be, designing the interfaces through which users access these documents is just as extensive. The ability (or inability) to search for accurately described objects is at the center of what makes a digitized archived accessible (or not). Ideally, each archive would be able to provide extensive tags for objects, and would reliably be able search from the metadata of objects, but this is often not the case. When I designed a digital archive in Omeka for a collection at my undergraduate university, I was certainly not leaving detailed tags for each item. I was the only research assistant working on the project and I simply did not have time, nor was I being paid enough, to make the archive as accessible and searchable as I would have liked it to be.

Of the above issues with digitization efforts, most are somewhat solvable given enough time and money. There’s one issue that remains genuinely irreconcilable: that a digital surrogate will never be able to capture the physical object in its entirety. Art historians know this well, which is why they often advise students to see works of art in person if at all possible. Stanford believes that rather than being a weakness, the inherent difference of a digital surrogate can be a strength:
“In fact, the strengths of digital surrogates lie in their differences: their versatility, their independence from time and place, their potential for creative interaction. The most effective digital surrogates leverage these traits.” (Stanford, 211).
Recently, I have been able to see these strengths with a newfound emotional potency. My cousin and I are currently embarking on a digitization project for my late Aunt Brigid’s family and travel photos, of which there are thousands. Such a project is a serious archival task, but it’s allowed me to view the work of digitization through new eyes, outside the confines of my professional life. I have a large family (21 first cousins), and I can feel how much it means to everyone to have these images of loved ones, so many of whom have passed, accessible and preserved for future generations.

While nothing can replace the affective experience of holding one of these photographs in your hands, this project can open up new opportunities for family members to see their history where otherwise we might have to wait for another family reunion, wedding, or funeral to view them. When I approach this topic from a critical art historical perspective, I see many of the gaps and failures of digital surrogates as a sign to be wary of them. However, this project has given me assurance of the real-life significance of digitization. Whether or not it’s apparent in the moment, you never know the importance digital surrogates might hold to a researcher or a private individual.
Ultimately, the project of digitization is an important and worthwhile one, but it’s equally important to consider the labor of museum professionals, interns, and volunteers, many of whom may be victim to the exploitative labor practices of a field that so often lacks the money and resources to back otherwise worthy ambitions. It is with this institutional structure in mind that we could continue to acknowledge the limitations of digitization, while advocating for the laborers doing their best to surmount them.

